The role of the service coordinator is to assist chapters in the following ways:
Each chapter's Service Vice-President should report to the section service coordinator at least once a month with the following items:
- Define and structure your chapter's service program for the semester (including goal setting)
- Offer ideas and suggestions about types of projects
- Help to evaluate current and past projects to determine if they are meeting the needs of the chapter
- Help increase media exposure for your chapter
- Assist with applying for Youth Service Grants from the APO National Office
- Report status of your chapter's program of service to the section chair
Each chapter's Service Vice-President should report to the section service coordinator at least once a month with the following items:
- A copy of a project report form for each project completed or a monthly report including number of brothers, pledges, and guests participating and hours completed, what was done, who benefited, any media coverage (or at least if you made an effort to get media coverage), and which projects are one time and/or recurring.
- Participation in National Service Week and National Spring Service Day. If you need more information on these, feel free to contact the service coordinator.
- PROMPT REPORTING OF NATIONAL SERVICE WEEK AND NATIONAL SPRING SERVICE PROJECTS TO THE NATIONAL OFFICE. Remember that chapters now need to submit reports on these two projects a year to national office to remain in good standing. The section service coordinator should be copied on any service related documents (electronic or paper) sent to the national office.
Some documents to make your life easier
| Service Interest Survey Used to gauge involvement level and types of projects brothers and pledges want to see | MS Word | Acrobat |
| Service Project Checklist Use to make sure you do not forget anything in planning for small or large projects | Acrobat | |
| Project Report Form Use to document each project, what happened, and who attended | MS Word | Acrobat |
| Here is a sample completed project report form | MS Word | Acrobat |
| Here is a sample monthly service report form | MS Excel | |
| Service Vice President Leadership Series Use as a high-level reference guide to make day-to-day operations easier | Acrobat | |
| Service Project Chair Leadership Series Use as a reference to assist in planning service projects | Acrobat | |
| 2004 National Spring Service Day | Acrobat |